Bookkeeper / Administrative Assistant
**Priority will be given to Indigenous candidates. For this reason, please identify if you are Indigenous in your letter. **
The First Peoples Justice Centre of Tiohtià:ke / Montreal (FPJCM) is a young, specialized, and vibrant organization that works in partnership with the Indigenous community and the justice system in Tiohtià:ke / Montreal to support, inform, and empower Indigenous persons in addressing their justice issues. The FPJCM also aims to Indigenize the justice system, including educating key players, and is in the process of creating justice alternatives in order to support Indigenous persons in a fair, culturally respectful, and restorative way.
The FPJCM is presently seeking a Bookkeeper / Administrative Assistant to join our quickly growing team. The ideal candidate to fit in with the Center’s team is an excellent communicator, with fantastic organizational skills and strong attention to detail. They are also adaptable and thrive in this busy environment; this job is stimulating for those who are comfortable in changing environments.
The ideal candidate is an eager and quick learner who thrives when it comes to problem-solving, trouble-shooting, and taking initiative. They’ll need to be able to function well on a team but also work independently and be flexible with their hours, responsibilities, and duties. The Bookkeeper / Administrative Assistant will work closely with the Manager of Funding Development and Administration and with the Executive Director.
The Bookkeeper / Administrative Assistant is responsible for:
The General office administrative tasks and supportive duties consist of responsibilities such as, but not limited to:
● Record keeping:
○ Scan, upload, and file receipts
○ Organize a filing system of all transactions and important records
● Accounts payable and receivable, including payroll, payments, and invoicing:
○ Collect timesheets, process payroll (via a payroll service provider)
○ Preparing payments (AP), including setting up direct deposit and preparing online payments and
checks for signing
○ Preparing and distributing invoices (AR)
○ Post and maintain journal entries in Sage or Quickbooks, and supports with general reconciliation
○ Prepare month-end and final expense reports for management, both for projects and for the
○ Supports in the year-end financial audit process
● Office coordinating:
○ Make purchases for the office (ex: office supplies, equipment, etc.)
○ Hire service professionals as needed and liaison with service providers (ex: hydro, internet, and
other external services like IT support, movers, etc.)
○ Support in office move logistics (ex: coordinate packing, movers, utilities, etc.)
○ Receive & send mail and packages
○ Point of contact for new employees: coordinate contract signing, email address and accounts, add
them to payroll and Salesforce, etc.
○ Answer telephones, emails
Qualifications, Skills and Experience:
● Attention to detail and organized
● Strong in Quickbooks or Sage
● 2+ years of experience in bookkeeping
● Knowledge of project based bookkeeping for non profit organizations
● Comfortable with general programs and software: Google Suites, Salesforce, online banking, payroll
platform, Zoom, MS Office Skills (Word, Excel, Outlook), and ability to adapt to new software systems
● DEP or DEC in Accounting or Administration or;
● 1-3 years working experience in a similar administrative capacity
● A very effective communicator in French, English and;
● Preferably one Indigenous language would be considered a great asset.
● Full time 37.5 hours per week (flexible hours)
● Duties may be mainly executed remotely but must be available to come to the office when needed as well
as participate in weekly team meetings when required
As a person, the ideal candidate will have several of these assets:
● A team-oriented approach and believes in the FPJCM’s vision
● Great organizational, coordination and time management skills
● Keen sense to details pertaining to finances and budgeting
● Very good analytical and problem-solving skills, accuracy and attention to detail
● The ability to maintain confidentiality with sensitive information
● An equivalent combination of lived and/or professional experience
Salary and Benefits:
● Competitive salary and benefits, including wellness days and extended health benefits
● Employment is based on Program Funding availability How to apply:
Interested persons are invited to submit their resume and a letter of outlining their motivation and qualifications for this position to firstname.lastname@example.org
Please note that your references will only be contacted if you have been selected for an interview and with your consent.
The successful candidate will be subject to passing a criminal background check prior to commencing duties.
Application Deadline: Friday, August 26th at 5:00 pm
We strongly encourage you to identify if you are of Indigenous ancestry.
The posting will remain open until the position is filled.